Regulations will require for these emails to be retained, collated, saved, and monitored for when they need to be provided on demand.
Companies often send sensitive data about clients, customers, and employees, invoices, financial and legal information, health information and more. It’s actually a requirement in American law that all businesses must keep ahold of email records for at least five years.Įssentially, the majority of industries need to be able to supply historic emails and data when necessary and email archiving helps provide this. Email content needs to be saved and retained somewhere safe where it cannot be changed by anyone in case information needs to be pulled up further down the line. A lot of regulated industries, such as healthcare, financial services, and government agencies, require organizations to have email archiving in place to retain their records and any information sent. One of the driving reasons organizations implement email archiving solutions is legal compliance. Email archiving solutions can either come as an on-prem solution or a cloud one. Once messages have been captured, they will be stored and indexed for easy future access. This process means that emails can be easily accessed when needed and also kept safe away from email inboxes where they may be liable to be breached and stolen or accidentally deleted for good.Įmail archiving can work by either automatically saving all email content as it is sent and received or by harvesting emails when in transit.
Email archiving is the process of saving and storing emails in a safe database so they can be accessed for later use.
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